Top 5 Reasons Why You Need to Back Up Your Microsoft 365

What happens if something goes wrong with your Microsoft 365? Would you be able to recover your data without issue? With increasing cyber threats like data loss and security breaches, having a Microsoft 365 backup solution is a must for any organization that relies on M365 apps for productivity.

“Many of our Services allow you to store or share Your Content or receive material from others. We don’t claim ownership of Your Content. Your Content remains Your Content and you are responsible for it.”

Secure, accessible data is critical for productivity and efficiency. While the service comes with a suite of apps designed to simplify your day-to-day tasks, the responsibility for M365 data backup is all on you. See the top five reasons why you need a Microsoft 365 backup strategy: 

1. Protect Your Data

The first thing to think about is data loss. If your business relies heavily on its email system, then it’s crucial that you have some sort of backup plan in place. Not only does having a backup plan mean that you won’t lose any emails, but it means that you’ll always know where they’re stored, making them easier to access if need be.

It goes without saying that backing up files is extremely important, especially if you want to avoid losing anything. Luckily, backup systems allow users to store their files easily and securely.

2. Mitigate Security Risks

With technology advancing at lightning speed, we’ve seen cyber security issues become increasingly prevalent over the past few years. From major companies being hacked to small businesses losing sensitive customer information, these types of incidents make us wonder how safe our data really is. 

Microsoft 365 backup solutions offer a convenient way to keep everything secure without compromising performance. So if something goes wrong, you can rest assured that your backups are safe and sound.

3. Keep Your Business Running

Microsoft 365 backup is critical for business continuity. It enables your company to operate continuously during and after major incidents, including natural disasters, power outages, cyberattacks and other internal or external risks.

Key to laying out a business recovery plan is establishing the risk mitigation procedures that will help prevent disruptions in essential areas of operations. For example, you must determine what specific processes are most important to your business and establish a way to ensure those processes run uninterrupted.

4. Recover ALL Your Data

Microsoft 365 is a collection of enterprise software products designed to help businesses manage email, documents, contacts, calendars and more. One of the core components of Microsoft 365 is the apps included like OneDrive, Skype, Yammer, SharePoint and others.

Although Microsoft stores data in the cloud, many users are unaware that their app data is separate and sometimes stored separately. This makes it tricky to know exactly where all your data is located and how to find and retrieve data. 

Implementing a backup system that allows you to find, store and restore all your data is a more robust solution than relying solely on native Microsoft 365 tools. Don’t let a disaster blindside your team by not having a recovery strategy in place.

5. Meet Compliance and Regulatory Requirements

When it comes to compliance and regulatory requirements, there are many different types of data that must be kept safe and secure. These include emails, documents, spreadsheets, databases, file shares and even backups. 

In addition, some organizations are required to store certain types of data for longer periods of time. For example, healthcare providers must retain patient records for seven years following the end of treatment. This includes medical images, financial statements and correspondence.

The good news is that most businesses don’t face these kinds of strict rules and regulations. However, those that do have specific requirements that often fall beyond what’s offered by default with Microsoft 365. To meet these requirements, companies need to look for third-party solutions that offer better security and compliance features.

Secure Your M365 Data (Before It’s Too Late!)

Microsoft 365 is a popular subscription service that can be found in many businesses. However, many users don’t realize that they’re responsible for data backup — not Microsoft. That’s why more organizations are turning to Microsoft 365 backup solutions for data loss prevention, risk mitigation, full data recovery and regulation compliance.

Now is the best time to protect your M365 data before a disaster strikes. We’re here to help. Contact us to talk about your IT support and cyber security needs.


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